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Amosa Budget Manager

Companies struggle defining and tracking budgets for their operations, fulfilling budget requests from finance with a proper foundation to justify their budgets, and measure their maintenance costs against their actual production.

Powered by Maximo, you can now define your budgets, 'roll-up' or 'push-down' in a hierarchy, manage your budget, and keep in check how your maintenance expenditures progress relative to the company output.

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The Big picture

Your CFO gives you a budget. Production tells you what they want to produce this year. Now you can create your targeted Maintenance cost per production unit. Then match it against your actual work, and actual production. You can now see if you are on target.

Secondly, it helps you to justify a higher (you never need it lower, right?) budget for maintenance as you can pull all required data for your maintenance into a single screen, and help you defend your next year's budget.


Asset Financials

Amosa Budget Manager enables you to define your desired maintenance output by using internal or industry standard values to determine your optimal Maintenance cost related to your assets. With Amosa's Budget Manager you can:

  • Define your Asset Valuation for a group of Assets

  • Define your desired Maintenance percentage relative to your Asset Valuation

  • Calculate your projected maintenance cost per production unit

This will be the foundation to measure against with your actual expenditures.


Roll-up or Push-down Budgets

You will be able to create parent/child relationships and define lower level budgets, pushing down to 1 or more child budget records. Therefore you can have a Budget record for your company level, while creating child budgets for each territory and assign owners to each. Your 'Territory' budgets will then be able to create and push down plant level  budgets, while on plant level you could create production line budgets. All rolling up actuals back to the top level budgets.

Alternatively, you will also be able to define the lower level budgets and roll them up to their higher financial records. In this scenario top level budgets are merely assembling all data from their child records.


Production Definition

You can define your expected company output. While for every industry, your 'output' is measured differently, we all have 'deliverables' as an organization. If you are manufacturing, your output is manufactured quantity, while in Transport, your output will be your expected Kilometers or Miles, while in process industry it will be per metric tonne, or in Facility Management your Sq Ft / Sq M per month utilized. In our Amosa Budget Manager you can:

  • Define your output characteristic, you can choose from:

    • Define annual schedule

    • Define a production cycle schedule (e.g. per batch production)

    • Define a Monthly/Weekly schedule

  • You could define a schedule with an annual target (e.g. monthly targets), and update each interval as the year progresses. This will give you a flexible production definition


Production Tracking

Amosa's Budget Manager can keep track of your actual output to be used as a measurement for your budgets. You are able to manually add daily, weekly or production batch output although we recommend a small integration to import production output from your production systems into Amosa's Budget Builder. We can now align your actual maintenance costs/annual budget against your production output and forecast


Budget Building

This tool will also automate the layers needed to build up a budget to help justifying to finance, why you require this budget. We do this by combining:

  • Historical Maintenance expenditures as a forecast for Corrective Maintenance

  • Analyze forecast-ed PM and project into the coming year(s)

  • Prorate during the year your Preventive Maintenance progress

  • Ability to introduce variables (uplifts) with a justification

  • Providing you with hard numbers to defend your budget to Finance


Budget Tracking

You can continuously measure the progress of your budget relative to your production output, and comparing your actual (and forecasted) maintenance costs against your ongoing production target. Amosa's Budget Builder will keep providing you with an index number that will tell you if you are 'on target'. For example, an index number of 95 means you are slightly lower in your expenses for maintenance compared to the Asset Financials set by your management, while an index of 120% would indicate you are way overspending compared to your production output


Daily Update

You can monitor if you are still on track for your budget expenditures relative to your production output. Amosa Budget Manager includes predefined automated routines to update your actuals on a daily basis in sequence of importance in the hierarchy. Calculate the lowest records in your budget hierarchy first, and roll up to parent budget records etc. By using KPI and/or Email Notifications, you can be kept informed on the progress and be alerted when thresholds are about to be breached.


Powered by Maximo

This framework is powered by Maximo and provides you with all the tools like KPI tracking, enabling histograms of your progress, Dashboarding to alert users of current status and tasks, Work order management, Preventive Maintenance planning etc. For more information on Maximo click here.


Also Available as Add-on to Maximo

You can also add this module to any existing Maximo 7.6.x  or MAS8 release on Oracle or DB2 (SQLServer available on request). Talk to us here for a demo, overview and pricing information.

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